Website Terms of Use

If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern Sheppard Robson Architects LLP’s relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.

The term ‘Sheppard Robson Architects LLP’ or ‘us’ or ‘we’ refers to the owner of the website whose registered office is 77 Parkway, London NW1 7PU, UK. Our company registration number is OC391030 registered in England and Wales. The term ‘you’ refers to the user or viewer of our website. The use of this website is subject to the following terms of use:

• The content of the pages of this website is for your general information and use only. It is subject to change without notice.
• This website uses cookies to monitor browsing preferences.
• Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
• Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
• This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
• All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.
• Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
• From time to time, this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
• Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Northern Ireland, Scotland and Wales.

Sheppard Robson Privacy Policy

This privacy policy sets out how Sheppard Robson uses and protects any information that you share with us. Sheppard Robson is committed to ensuring that your privacy is protected, and we take this role seriously. Should we ask you to provide any information that could be used to identify you, please be assured that it will only be used in accordance with this privacy policy. Sheppard Robson may change this policy occasionally by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

What we collect

We may collect the following information:

• Name and job title
• Contact information including your email address
• Demographic information such as postcode
• Information relating to your preferences and interests
• Website usage data
• Other information collected through customer surveys

What we do with the collected information

We use this information to better understand your needs so we can provide improved products and services, and an enhanced customer experience. Specifically, we may use collected data for the following reasons:

• Internal record keeping to ensure any data we hold on you is accurate, up to date and secure.
• To improve our products and services.
• To contact you in response to an enquiry.
• To send you promotional emails about new products and services, special offers, and events we’re holding, or other information which we think might be relevant to you using the email address you have provided.
• To contact you via email, telephone or mail for market research purposes.
• To improve your experience of using our website.

Security

We are committed to ensuring that your information is kept secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

How we use Cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added, the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website or their cookies. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy policy. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

• Whenever you are asked to fill in a form on our website, do not tick the box that indicates you want to receive marketing emails from us.
• If you no longer wish us to use your personal information for email or direct marketing purposes, you may change your mind at any time by writing to or emailing us at enquiries @Sheppard Robson.co.uk.

We will not disclose your personal information to third parties unless we are required by law to do so.

You may request details of personal information which we hold about you. If you would like a copy of the information held, please email at gdpr@sheppardrobson.com

If you believe that any information we are holding in relation to you is incorrect or you wish to change how we communicate with you, please email us as soon as possible at marketing@sheppardrobson.com

Prospective employees and applicants Privacy Policy

Applications should be sent to recruitment@sheppardrobson.com

This recruitment privacy policy sets out how Sheppard Robson uses and protects the personal information you provide as part of your application for a position with us.

We will not collect any information about individuals, except where it is specifically and knowingly provided by them. Any personal information collected from you will be used for recruitment purposes only.

Examples of the types of information we may collect and process from you are:

• Your name
• Your address
• Your email address
• Your telephone number
• Your qualifications, education and work experience
• Any other information you include in your CV, Covering Letter, Portfolio or application which we feel may be relevant as part of your application.

We do not encourage you to send us recommendations or references at the application stage.

If your application has been submitted via a recruitment agency, we may collect your personal details, details of your application and details of your experience and qualifications from the recruitment agency you applied via.

You are required to provide this personal data to us as it is necessary for us to explore potentially entering into a contract with you. If you fail to provide it we may be unable to process your application and, if appropriate, offer you employment.

Why we use your personal information

We process your data on the basis of consent and because we have a legitimate interest in collecting your personal information for recruitment purposes and only use the information collected from your CV or application to access your suitability for the role, to keep you updated about the recruitment process.

Where we rely on consent to process your personal data, you have a right to withdraw your consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.

Disclosure of your personal information

Within Sheppard Robson your data will be shared with members of the Human Resources team, Partners and members of staff directly involved in the hiring process.

We will only disclose your personal information to third parties:

• As required by law, such as to comply with a legal process or regulatory obligation.
• When we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
• Where we have your prior consent to do so.

If you apply through an advert on a jobs board or similar, please be aware that your data is originally submitted to these third-part websites, who then provide it to us. While we strive to work with jobs boards that are GDPR compliant, we are not able to guarantee their compliance; always read their privacy notice before submitting your data. If you are unsure, apply directly by emailing recruitment@sheppardrobson.com.

Where we store your personal information

All information we have collected from you will be stored on our secure protected in-house management information system with restricted access.

We will do our best to protect your personal information, however we cannot guarantee the security of your data transmitted to us via email; any transmission is at your own risk.

If your application is unsuccessful, your data will be stored for six months, and then destroyed. We retain this information to analyse hiring processes and to ensure we are meeting legal obligations surrounding recruitment and discrimination.

If you have sent an application in error, or decide that you would like to withdraw your data please let us know immediately, after which we will delete your data in line with GDPR regulations.

Your rights

Where you are applying for a position at Sheppard Robson, you have a right to:

• be informed about your data (as set out in this Recruitment Privacy Notice);
• ask for a copy of the personal information we hold about you (if your request is manifestly unfounded or excessive we may make a small charge);
• request that any inaccuracies or incomplete personal data of yours is corrected or completed;
• request that the processing of your personal data be restricted or erased in certain circumstances, for example, where the data is no longer necessary to meet its purpose;
• object to processing in certain circumstances, for example where this is based on legitimate interests or involves direct marketing;
• receive personal data that you have provided in a structured, commonly used format and to have this transmitted without hindrance where the data is processed on the basis of consent or performance of a contract;
• complain to the UK data protection regulatory, the ICO.

Please contact recruitment@sheppardrobson.com for further information.

Sheppard Robson aims to ensure that personal information held about you is accurate and up to date, that it is held securely and only for so long as is necessary for the purpose it was collected and to allow us to comply with legal requirements. In assessing retention periods for your data Sheppard Robson has considered the purposes of the processing together with any legal requirements and statutory limitation periods.

Please contact recruitment@sheppardrobson.com if there are any changes in your personal circumstances which could cause the personal information held by us to be inaccurate.

Cookie Policy

This policy outlines how this website sets cookies on your computer.

What Are Cookies?

Cookies are small files created by most websites to help improve your web experience. They are either stored in the memory (session cookies) or on the hard drive (persistent cookies) of your computer or other device.

Analytics Cookies we set

These cookies allow us to count page visits and traffic sources so we can measure and improve the performance of our site, using a service provided by Google Analytics.

Cookies used: __utma, __utmb, __utmc, __utmz

Full details of the cookies we use for analytics can be found at Cookies & Google Analytics in documentation for Google's Analytics tracking code. You can also read Google's Privacy Policy for Google Analytics.

Third party cookies that may be set

We may use a number of social media tools and external services to enhance visitor interaction on our site. If you already use these platforms their cookies may be set through our website. Data may then be collected by these companies that enables them to serve up adverts on other sites that they think are relevant to your interests.

Twitter Cookies: pid, k, external_referer, _twitter_sess, auth_token_session, secure_session, twll, original_referer, _utmz, _utma, _utmb, _utmc, _utmv, guest_id

Facebook Cookies: L, W, c_user, csm, datr, locate, lu, s xs

Google Cookies: SID, APISID, HSID, SAPISID, SSID, NID, PREF, ULS

YouTube Cookies: VISITOR_INFO1_LIVE, use_hitbox, PREF, GEO

Vimeo Cookies: __utma, __utmb, __utmc, __utmz, uid, v6f, aka_debug, Searchtoken

Pinterest Cookies: __utma, __utmb, __utmc, __utmz, _pinterest_sess, csrftoken

Local Shared Objects (Flash Cookies)

Flash Cookies are employed by Adobe Flash Player to deliver video content playback features and for saving preferences. They are stored in a similar way to standard cookies. The Adobe website provides comprehensive information on how to manage Flash cookies.

How to disable cookies

Most internet browsers automatically accept cookies, but you can set your browser to refuse cookies or show you when a cookie is set. If you choose to refuse cookies, some features of the website may not work correctly.

Find out how to manage cookies at allaboutcookies.org/manage-cookies (opens in a new window)

Further Information

Please contact Sheppard Robson Architects LLP if you require further information about cookies set by our website.